Contents

Summary

Data management is a critical aspect of an organisation’s operations. This standard helps users to ensure data DfE collects, stores and uses is done so efficiently and securely. It also helps ensure data is available when needed, is reliable, and can be trusted for decision-making processes.

Categories

The categories applicable to this standard are:

Information and Data Management
  • Data Governance
  • Data Lifecycle
  • Data Protection

Purpose

Poor data management can lead to inefficiencies, increased costs, and poor decision-making, while good data management can improve efficiency and support strategic decision-making.

How to meet this standard

What Data Stewards must do

  1. Ensure relevant data policies, standards and patterns are incorporated into their business area systems and processes and maintain auditable logs relevant to their business area.
  2. Document data access, processing, use and sharing in line with legitimate business use.

What Information Asset Owners must do

  1. Document any new data collection (s) and assign relevant responsible personnel and appropriate governance.

What Senior Responsible Owners must do

  1. Assign and formally document relevant roles and responsibilities.

What Data Compliance Teams must do

  1. Ensure relevant policies and procedures on data and information management are created, tested and published.
  2. Ensure policies, standards and patterns are reviewed at least annually, improving, where necessary, data management activities to remain legally compliant.
  3. Ensure projects, programs and initiatives complete the data management checklist(s).
  4. Carry out periodic audits, data maturity assessments and reviews to ensure alignment with data management rules.
  5. Inform Legal Advisors Office (LAO) where any regulatory or legal obligation is impacted.

Declaring conformance with this standard

Conformance with the standard must be recorded every 12 months.

Owner and contacts

Standard owner
Saheel Sankriwala
Chief Technology and Data Officer
Other point of contact
DDT Standards
Team